FC: Joint Tn/Vil Fiscal Consolidation Mtg

---

From: dslent30@msn.com
To: supervisorzimet@townofnewpaltz.org; sally_rhoads@excite.com; sabfinance@aol.com; nancybranco@villageofnewpaltz.org; yalescribe@att.net
Subject: Joint Tn/Vil Fiscal Consolidation Mtg
Date: Sun, 30 Sep 2012 18:58:13 -0400

-->

Reminder to All:  Meeting Oct 1 at Village Hall. 7:00 PM
Dave

FC email: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

From: Nancy Branco [mailto:NancyBranco@villageofnewpaltz.org] 

Sent: Tuesday, September 25, 2012 9:06 AM
To: yalescribe@att.net; David Lent; sally_rhoads@excite.com; IRA MARGOLIS; susan zimit
Subject: RE: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

Good Morning to All.

Fund explanations regarding meeting last night;

Village Budget:

A1989.4- Other Government

Public Access coordinator and taping of meetings

A3989.4- Safety/Health

Lease repeater from Town, Village share $191.50 per month

A6989.4- Community Development

Grant Writer expenses

If I have missed any other funds that were in question for the Village please let me know. The above are the three I wrote in my notes.

Thanks, Nancy

From: yalescribe@att.net [mailto:yalescribe@att.net]
Sent: Tuesday, September 18, 2012 1:20 PM
To: David Lent; sally_rhoads@excite.com; IRA MARGOLIS; susan zimit; jean gallucci; Nancy Branco; bob fagan
Subject: Re: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

I agree, Dave, that such a refocussing conversation would be helpful, and I think our immediate objective is your option b)  "what ]the unified 2011 budget] would have been ... if we had been consolidated [at that time]."  I think I'll eliminate the "average" column in my spreadsheet -- since we rarely think half of the combined is the correct amount -- and replace it with place for our estimate of that 2011 number.  

After we have that task done, it be be easier to apply your percentage formula (and any other considerations you think applicable) to grow each number to its 2014 or 2015 value. -- Ross

---

From: David Lent <dslent30@msn.com>
To: "sally_rhoads@excite.com" <sally_rhoads@excite.com>; IRA MARGOLIS <sabfinance@aol.com>; susan zimit <supervisorzimet@townofnewpaltz.org>; jean gallucci <jpgallucci@gmail.com>; nancy branco <nancybranco@villageofnewpaltz.org>; bob fagan <bobusiavideo@mac.com>; Ross Pollack <yalescribe@att.net>
Sent: Tue, September 18, 2012 10:47:29 AM
Subject: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

I think we made good progress at last night's meeting however there is a lot of work to do so that is why another meeting in scheduled for 9/14 with another a week later.

    In going over in my mind the activity of the meeting I think we need to start off next meeting redefining what is our objective.  I feel there is a difference of  opinion as to wjether we are preparing a probable 2015 separate budget for the Town, Village and what it would be if the community consolidated  or   what would have been the 2011 budgets if we had been consolidated. 

     Following this discussion and agreement then we will review what we accomplished last night and see if it conforms and the continued on the review, analysis and resolution of what Sally and Ross have done .
Dave

FC email: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

From: yalescribe@att.net [mailto:yalescribe@att.net] 

Sent: Tuesday, September 18, 2012 1:20 PM
To: David Lent; sally_rhoads@excite.com; IRA MARGOLIS; susan zimit; jean gallucci; nancy branco; bob fagan
Subject: Re: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

I agree, Dave, that such a refocussing conversation would be helpful, and I think our immediate objective is your option b)  "what ]the unified 2011 budget] would have been ... if we had been consolidated [at that time]."  I think I'll eliminate the "average" column in my spreadsheet -- since we rarely think half of the combined is the correct amount -- and replace it with place for our estimate of that 2011 number.  

After we have that task done, it be be easier to apply your percentage formula (and any other considerations you think applicable) to grow each number to its 2014 or 2015 value. -- Ross

---

From: David Lent <dslent30@msn.com>
To: "sally_rhoads@excite.com" <sally_rhoads@excite.com>; IRA MARGOLIS <sabfinance@aol.com>; susan zimit <supervisorzimet@townofnewpaltz.org>; jean gallucci <jpgallucci@gmail.com>; nancy branco <nancybranco@villageofnewpaltz.org>; bob fagan <bobusiavideo@mac.com>; Ross Pollack <yalescribe@att.net>
Sent: Tue, September 18, 2012 10:47:29 AM
Subject: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

I think we made good progress at last night's meeting however there is a lot of work to do so that is why another meeting in scheduled for 9/14 with another a week later.

    In going over in my mind the activity of the meeting I think we need to start off next meeting redefining what is our objective.  I feel there is a difference of  opinion as to wjether we are preparing a probable 2015 separate budget for the Town, Village and what it would be if the community consolidated  or   what would have been the 2011 budgets if we had been consolidated. 

     Following this discussion and agreement then we will review what we accomplished last night and see if it conforms and the continued on the review, analysis and resolution of what Sally and Ross have done .
Dave

FC email: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

From: David Lent [mailto:dslent30@msn.com] 

Sent: Tuesday, September 18, 2012 10:47 AM
To: sally_rhoads@excite.com; IRA MARGOLIS; susan zimit; jean gallucci; nancy branco; bob fagan; Ross Pollack
Subject: Next Fiscal Town'Village Consolidaiton Meting Sept 24th in Supervisor's Office

I think we made good progress at last night's meeting however there is a lot of work to do so that is why another meeting in scheduled for 9/14 with another a week later.

    In going over in my mind the activity of the meeting I think we need to start off next meeting redefining what is our objective.  I feel there is a difference of  opinion as to wjether we are preparing a probable 2015 separate budget for the Town, Village and what it would be if the community consolidated  or   what would have been the 2011 budgets if we had been consolidated. 

     Following this discussion and agreement then we will review what we accomplished last night and see if it conforms and the continued on the review, analysis and resolution of what Sally and Ross have done .
Dave

FC: Calendar Year 2011 comparison for the Village and Town, focussed on the Village General and the Town A & B budgets.

From: yalescribe@att.net [mailto:yalescribe@att.net]
Sent: Monday, September 17, 2012 12:23 AM
To: Sally; sabfinance@aol.com; supervisorzimet@townofnewpaltz.org; jpgallucci@gmail.com; nancybranco@villageofnewpaltz.org; dslent30@msn.com
Subject: Calendar Year 2011 comparison for the Village and Town, focussed on the Village General and the Town A & B budgets.

As Sally indicated, here is my first cut at the Calendar Year 2011 budget comparison for the Village and Town, focussed on the Village General and the Town A & B budgets.  These are the numbers culled from those budgets from Sally and me.

You will see notes on the right margin and the rest of the spreadsheet sorts revenues and expenditures by New York State Code.  I have tried to list on the same line budget items for all three budgets that have the same NYS Code. 

To be sure, some codes appear only in the Village Budget, but not the Town Budget; or in the Town Budget, but not the Village Budget; or in the Village Budget and in the Town A, but not the Town B, or vice versa.

I have highlighed in YELLOW items that appear in all three budgets, and in BLUE those items in one of the Town Budgets and the Village Budget.

Study of these numbers, plus the important question of headcounts per task or department, should form the basis for our Model Budget.  Conceptually, that final document will come together by reasoning what a merged budget would show for these 2011 numbers -- and then adjusting that for the cost differences expected in 2014 (or c2015, if that's the year we pick).

I will fill in more Code descriptions in the next draft and am also planning to integrate the relevant CY 2011 Town numbers into the CY 2011 Village Budget numbers and format furnished to me by Nancy Branco.

Thanks.

Ross

---

From: Sally <sally_rhoads@excite.com>
To: sabfinance@aol.com; supervisorzimet@townofnewpaltz.org; jpgallucci@gmail.com; nancybranco@villageofnewpaltz.org; yalescribe@att.net; dslent30@msn.com
Sent: Sat, September 15, 2012 8:15:10 PM
Subject: Re: Location of Next Monday (Sept 17) Joint Finance Consolidation Meeting

Here are all the merged Town/Village I have done.

Ross will send the Village General and Town A & B

Ira has the spreadsheet of salaries by name and dept. I think if we apply plus 30% (?) we will have the benefits as well.

Susan in doing all of this Ross and I have several concerns which I think only you will know the answers to. The Comptroller reported that for 2010 the Town had 74full-time, 42 part-time and 51 seasonal employees. Yet the 2011 annual financial report shows only 47 full-time and 28 part-time paying into the state retirement system. In order to figure this out could you bring a copy of July, 2012 's monthly report to the State Retirement System.

Also, the Fund Balance year end 2011 seems high, could you bring a copy of the Town's bank statement covering all accounts.

Could you bring a copy of the Town's police building rental contract with C2(whatever its name is).

Do you have and can you bring the Town's 2012 budget and worksheets?

Since the annual report does not have any notes with it could you find out or do you know what the big $ amt. is for in the Trust and Agency acct.?

Thanks.






































































































































-----Original Message-----
From: "David Lent" [dslent30@msn.com]
Date: 09/12/2012 02:38 PM
To: "sally_rhoads@excite.com" <sally_rhoads@excite.com>, "IRA MARGOLIS" <sabfinance@aol.com>, "susan zimit" <supervisorzimet@townofnewpaltz.org>, "jean gallucci" <jpgallucci@gmail.com>, "nancy branco" <nancybranco@villageofnewpaltz.org>, "Ross Pollack" <yalescribe@att.net>
Subject: Location of Next Monday (Sept 17) Joint Finance Consolidation
Meeting

Note: Original message sent as attachment

FC: Alternative format my spreadsheet

From: yalescribe@att.net [mailto:yalescribe@att.net] 

Sent: Monday, September 17, 2012 12:27 AM
To: yalescribe@att.net; Sally; sabfinance@aol.com; supervisorzimet@townofnewpaltz.org; jpgallucci@gmail.com; nancybranco@villageofnewpaltz.org; dslent30@msn.com
Subject: Alternative format my spreadsheet

If you need my data in Excel-97 format, rather than the one I just sent, here it is.

FC: Next Joint Finance Town/Village Meeting

From: yalescribe@att.net [mailto:yalescribe@att.net] 

Sent: Saturday, September 01, 2012 4:37 PM
To: SABFinance@aol.com; supervisorzimet@townofnewpaltz.org; dslent30@msn.com; sally_rhoads@excite.com; jpgallucci@gmail.com; yalescribe@att.net; nancy branco
Subject: Re: Next Joint Finance Town/Village Meeting

I'm with Ira.  Sally and I are preparing some data for the Subcommitttee's consideration and use and having a few extra days to ready it won't hurt our effort. -- Ross 

---

From: "SABFinance@aol.com" <SABFinance@aol.com>
To: supervisorzimet@townofnewpaltz.org; dslent30@msn.com; sally_rhoads@excite.com; jpgallucci@gmail.com; yalescribe@att.net; nancybranco@villageofnewpaltz.org
Sent: Fri, August 31, 2012 4:32:32 PM
Subject: Re: Next Joint Fiscal Town/Village Meeting

Okay by me

Ira

In a message dated 8/31/2012 3:06:42 P.M. Eastern Daylight Time, supervisorzimet@townofnewpaltz.org writes:

Dave

An unexpected vacation has come up and I will be away that week.  Sally also will not be around so maybe we can change the date of the meeting?

Susan

From: David Lent [mailto:dslent30@msn.com]
Sent: Thursday, August 30, 2012 9:11 AM
To: sally_rhoads@excite.com; IRA MARGOLIS; jean gallucci; susan zimit; Ross Pollack; nancy branco
Subject: Next Joint Fiscal Town/Village Meeting

To All:   The next meeting will be Monday Sept 10 th at 7:00pm Village Hall,  I will send out an agenda next week.  Have an enjoyable, restful Labor Day weekend.  Dave

FC: Next Joint Finance Town/Village Meeting

From: yalescribe@att.net [mailto:yalescribe@att.net] 

Sent: Saturday, September 01, 2012 4:37 PM
To: SABFinance@aol.com; supervisorzimet@townofnewpaltz.org; dslent30@msn.com; sally_rhoads@excite.com; jpgallucci@gmail.com; yalescribe@att.net; nancy branco
Subject: Re: Next Joint Finance Town/Village Meeting

I'm with Ira.  Sally and I are preparing some data for the Subcommitttee's consideration and use and having a few extra days to ready it won't hurt our effort. -- Ross 

---

From: "SABFinance@aol.com" <SABFinance@aol.com>
To: supervisorzimet@townofnewpaltz.org; dslent30@msn.com; sally_rhoads@excite.com; jpgallucci@gmail.com; yalescribe@att.net; nancybranco@villageofnewpaltz.org
Sent: Fri, August 31, 2012 4:32:32 PM
Subject: Re: Next Joint Fiscal Town/Village Meeting

Okay by me

Ira

In a message dated 8/31/2012 3:06:42 P.M. Eastern Daylight Time, supervisorzimet@townofnewpaltz.org writes:

Dave

An unexpected vacation has come up and I will be away that week.  Sally also will not be around so maybe we can change the date of the meeting?

Susan

From: David Lent [mailto:dslent30@msn.com]
Sent: Thursday, August 30, 2012 9:11 AM
To: sally_rhoads@excite.com; IRA MARGOLIS; jean gallucci; susan zimit; Ross Pollack; nancy branco
Subject: Next Joint Fiscal Town/Village Meeting

To All:   The next meeting will be Monday Sept 10 th at 7:00pm Village Hall,  I will send out an agenda next week.  Have an enjoyable, restful Labor Day weekend.  Dave